Running Off Stage
I recently attended a play performed by a local theater company. Everything from scripts to sets was up to expectations. But it was what happened between the scenes that truly left an impression.
As the lights faded to black after each scene, I expected a brief pause before the next scene. Instead, the stage came alive in the near-darkness. The entire cast, from lead actors to supporting players, moved with purpose. They weren't performing for the audience; they were working together to strike the set. Tables, chairs, props, and even large pieces of the scenery were efficiently rearranged or removed. In just a few seconds, the space was transformed, ready for the next part of the story.
This wasn't a one-time occurrence; I saw it after every scene. The actors were not just focused on their lines and cues; they were also a team, dedicated to the entire production, even the parts the audience was barely meant to see.
It got me thinking about how we prepare for significant moments in our own lives, whether it's a major presentation, a product launch, or a large event. We spend countless hours rehearsing the opening, perfecting the main performance, and polishing the final message. We focus on the things the audience will see—the "onstage" moments.
But what about the moments in between? The "offstage" work?
The Overlooked Exits
Often, we put all our energy into the big show and neglect to plan for what happens after. This can lead to a messy, uncoordinated close.
Who handles the cleanup? Whether it's packing up equipment after a meeting or following up with attendees after an event, this work often falls to the same reliable few who end up feeling over-committed and burned out.
What is the post-event plan? How will you capture feedback, follow up with key contacts, or archive materials? This is often an afterthought, and valuable opportunities are missed.
What does a successful close look like? We define success by the launch, but a great event also has a great ending. A well-executed close can leave a lasting, positive impression.
A Better Way Forward
The play's cast showed me that true excellence isn't just about the spotlight moments; it's about a commitment to the entire process. Here's how we can apply that to our own projects:
Rehearse the entire event, not just the opening. Build time into your preparation schedule to plan and practice the end of your presentation, meeting, or event. Assign roles and responsibilities for closing tasks.
Define ownership for all tasks. Don't just assume someone will take care of the "cleanup." Clearly assign who is responsible for each part of the post-event process, from packing up to sending follow-up emails.
Everyone is part of the crew. The cast of that play taught me that no role is too important to help with the less glamorous work. Encourage a culture where everyone takes ownership of the entire process, not just their part of the performance.
The audience may never fully appreciate the silent, coordinated dance of the stage crew, but the smooth transitions and overall professionalism are a testament to their work. By paying attention to the "offstage" moments and preparing for the exits as much as the entrances, we can ensure our own performances are not just successful, but truly exceptional from start to finish.
