As is the case often you get the best ideas from someone else.
A few weeks ago I asked a leader at a local organization how he organized and ran his staff meetings.
He began to outline the logistics of how groups were organized and how often they met. As I pressed farther into his process I begin to ask how strategic decisions were made and who was involved in these. That's when these three words were spoken: View, Voice, Vote.
- everyone on the team needs some View of the activities, projects and planning for the organization. That view may be revealed at different levels for various staff. Some may see the events on a calendar, some may see the details of events and some may see how that event made the calendar.
- others will get a Voice into the process of events and projects. When staff are invited to voice their thoughts on an event, it is made clear that is just what it is a voice. The leaders want to hear their ideas, push back, or affirmation, but people with a voice in a matter don't always get a vote.
- those with a Vote are the ones who get the input, make the evaluation and Vote on how to proceed.
Many times I have been in organizations where the lines between View, Voice and Vote were clouded. It really goes back to making meetings a productive as possible and getting the right people and around the table.
As I lead a team, I want everyone to have a big picture view of what is taking place, whether that is an upcoming project or a change in strategy.
And there are sometimes I want specific people, even though they might not have a vote, to get a voice. It will show the leadership and organization values their opinion.
Finally, everyone needs a vote sometimes, but not everyone needs a vote all the time, not even the lead of the organization.
I hope to move my team to understand the View, Voice and Vote approach, but to do so it is up to me to give them a view of the 'why.'
Have you been or are you in an organization that uses a similar meeting/communication strategy?